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- Japan invoice rules
Japan’s Qualified Invoice: Required Items and How to Write One
For freelancers and businesses invoicing in Japan. The generator below checks the required items as you type.
Nothing is sent. Data is stored only in this browser.
Tax and currency settings
Rates vary by country and item. Defaults are examples only; check the rate that applies to you.
In the print dialog choose "Save as PDF" as the destination. Use A4 (or Letter) and turn off headers and footers.
Documents live only in this browser and disappear if you clear browser data. Keep PDFs and backups of important ones.
This tool helps you lay out documents; it is not tax advice. Check rates and rules with your tax authority or an accountant.
The six required items
- Issuer’s name and registration number (T + 13 digits)
- Transaction date
- Description, marking reduced-rate (8%) items
- Total per tax rate (excl. or incl. tax) and the rate
- Consumption tax per rate
- Recipient’s name
The document title does not matter; a delivery note or receipt with these items also qualifies. Retail, restaurant and taxi businesses may issue a simplified invoice that omits the recipient and shows either the rate or the tax amount.
Rounding
Consumption tax is rounded once per rate per invoice (down, half up or up). Rounding each line and adding them up is not allowed. This tool rounds once per rate.
Registration number
Corporations use “T” + their 13-digit corporate number; sole proprietors get “T” + 13 digits (not their My Number). You can look numbers up on the National Tax Agency’s public site.
Sources: National Tax Agency of Japan, invoice system overview and Q&A; NTA qualified invoice issuer publication site. Checked 2026-11-04.
How to use
- Pick the document type, then enter your details, the customer and items. Your details are remembered next time.
- Check the preview on the right (below on phones).
- Click "Print / Save as PDF" and print or choose "Save as PDF".
Other documents
- InvoiceCreate invoices online for free and save them as PDF
- QuoteCreate quotes and estimates for free and save as PDF
- Delivery noteCreate delivery notes for free with items, quantities and totals, and save as PDF
- ReceiptCreate payment receipts for free with a tax breakdown and save as PDF
- Withholding tax (Japan)Calculate the withholding tax deducted from fees paid to individuals in Japan: 10.21% up to ¥1 million and 20.42% on the excess, based on the pre-tax amount when consumption tax is shown separately
- Revenue stamps (Japan)How much revenue stamp duty a Japanese paper receipt needs: none under ¥50,000, ¥200 up to ¥1 million and more
FAQ
Where is my data stored?
Only in your browser (localStorage). Nothing is sent to our server. It is not available on other devices, so keep PDFs and use "Export backup" for important documents.
How do I save a PDF?
Click "Print / Save as PDF" and choose "Save as PDF" as the destination. Use A4 or Letter and turn off headers and footers. On phones, use Share > Print.
Does it handle VAT, GST and sales tax?
Yes. Pick a country to set the tax name, currency and common rates, or enter your own. Tax is calculated per rate and rounded once per rate. Check the rules that apply to you; this tool does not give tax advice.
Can I turn a quote into an invoice?
Yes. Open the quote and click "Invoice" at the top. A new invoice with the same customer and items is created with a new number; the quote is kept.
Is it really free?
Yes, with no sign-up, watermark or download fee.